Programs Assistant (part-time, remote/hybrid) in Portland, ME
Job description: Maine Technology Users Group, MTUG, Seeks a Part-Time Programs Assistant
About the Maine Technology User Group (MTUG):
MTUG is a nonprofit organization with an educational mission open to the entire Maine community of technology professionals and enthusiasts. Events are supported by generous sponsorships at our annual IT Summit and Tradeshow, webinars, and professional networking meetups throughout the year.
The ideal Programs Assistant will have an interest in technology and be a proponent in the board’s mission. They will be resourceful, customer focused, and have strong data and technology management aptitude to support MTUG’s programs.
Key Responsibilities include:
Assistance with Meeting and Event Planning
- Manage email and event registration databases
- Assist with sales and speaker recruitment outreach
- Assist with membership analysis and pricing
- Communicate (emails, etc.) with Sponsors, Attendees, and Speakers
- Manage Program/Event files including presentation files, AV needs, speaker info, etc.
- Format / arrange graphics associated with sponsors (banners/ads)
- Assist with maintaining event webpage, including sponsor graphics, downloadable files
- Manage event-setup activities and event-day registration (usually Wednesday mornings or evenings, depending on event type)
- Assist with posting existing videos on video share site
- May assist with video editing
Assistance with Data Management and Communications
- Maintain constituent information
- Assist with tracking expenses, using Excel (possibly Quickbooks)
- Periodically review data/lists for updates/inconsistencies
- Proofread marketing copy
- Post/manage entries in website content management system
- Draft marketing emails in part or whole, with articles about events and other activities
- Post announcements on LinkedIn, Facebook, Twitter, other social media, and online calendars
- May manage and maintain meeting minutes
Skills Required/Preferred:
Required:
- Fluent with Microsoft Excel or similar spreadsheets, including cross-spreadsheet/lookup formulas, list management, and exporting/importing various data formats. MTUG is willing to train a person with introductory Excel formula/list skills who is eager to learn
- Fluent with Microsoft Word and Microsoft Office Mail Merging features
- Able to edit existing HTML; ideally able to create web pages/content with HTML/CSS
- Comfortable with Google Apps (Docs, Sheets, Forms)
- Fluent with Microsoft PowerPoint
- Fluent with keeping in touch and on-schedule in an independent work environment
- Comfort with working with customers over the phone and in email
- Excellent writing skills
- Comfortable with computers and cloud technologies
- Skilled in setting up LED projector equipment, or willing to learn
- Good office organization skills
- Attend in-person meetings and events, mostly in the Portland area (mileage will be reimbursed)
Preferred Skills / Background:
(May train the right person in some tech skills)
- Excellent written and verbal communication skills
- Understanding of basic technology such as wireless access, audio/video, video conferencing, and printing
- Familiarity with Adobe Creative Suite (Photoshop, Illustrator, Acrobat Pro/DC) for skills such as photo editing, vector graphics editing, video editing, or PDF editing
- Familiarity with QuickBooks and/or accounting principles in nonprofits
- Skilled in setting up and maintaining small networks
- Design skills and experience creating appealing graphics
- Familiarity with advanced web design/maintenance tools such as PHP, Javascript, etc.
- Marketing skills
- Customer service skills
The ideal person will always be ready to:
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Remote Customer Support, $45/hr, Part-Time, College Student
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Weekend Customer Support, $42/hr, Remote, College Student
Remote Data Entry, $50/hr, No Experience, Evening/Night Job
Remote Live Chat, $40/hr, Part-Time, No Degree Required
Virtual Assistant, $42/hr, Remote, Weekend, Entry Level
Remote Phone Support, $45/hr, Evening, No Experience Required
Data Entry, No Experience, $50/hr, Remote, College Student
Remote Moderator, $40/hr, Weekend, No Degree, Part-Time
Live Chat Support, Remote, $42/hr, Night Shift, College Student
Phone Job, $50/hr, Remote, No Degree, Part-Time, Weekend
Data Entry, $45/hr, Remote, Evening, No Experience Required
Virtual Assistant, No Experience, $42/hr, Remote, Part-Time
Remote Customer Support, $50/hr, Night Shift, No Degree
Remote Data Entry, $40/hr, College Student Friendly, Part-Time
Live Chat Support, $42/hr, Weekend, Remote, No Degree
Virtual Assistant, Remote, $45/hr, Evening, No Experience
Remote Phone Job, $50/hr, College Student, Night Shift
Remote Moderator, $42/hr, Weekend, No Experience Required
Data Entry, No Degree, $45/hr, Part-Time, Remote Job
Customer Support, $50/hr, Remote, Evening/Night Job, No Degree
Virtual Assistant, $42/hr, Remote, Weekend, No Degree
Remote Live Chat, $45/hr, College Student, No Experience
Remote Data Entry, $40/hr, Part-Time, No Degree Required
Phone Support, $50/hr, Weekend, Remote, No Experience
Virtual Assistant, $42/hr, Evening, Remote, No Degree
Remote Customer Support, $45/hr, No Experience, Part-Time
Data Entry, $50/hr, Night Job, No Degree, Remote
Remote Moderator, $40/hr, College Student Friendly, Part-Time
Virtual Assistant, Remote, $42/hr, Weekend, No Experience
Remote Phone Job, $45/hr, Part-Time, No Degree Required
Customer Support, $50/hr, Night Job, Remote, No Experience
Data Entry, Remote, $42/hr, Evening Job, No Degree
Live Chat Support, $45/hr, Weekend, Remote, College Student
Virtual Assistant, Remote, $50/hr, Part-Time, Night Shift
Data Entry, $40/hr, No Experience, Remote, Weekend Job
Remote Phone Job, $45/hr, No Degree, College Student Friendly
Customer Support, $42/hr, Remote, Evening, No Experience
Virtual Assistant, $50/hr, Weekend, No Degree, Remote
Remote Data Entry, $40/hr, Part-Time, College Student Job
Phone Support, Remote, $42/hr, Evening/Night Shift
Virtual Assistant, No Degree, $45/hr, Remote, Part-Time
Live Chat Support, $50/hr, Remote, No Experience Required
Remote Moderator, $42/hr, College Student, Weekend Job
Data Entry, $45/hr, Remote, Night Job, No Degree
Virtual Assistant, $50/hr, Remote, Part-Time, Evening Job
Remote Customer Support, $42/hr, Weekend, No Experience
Phone Job, $45/hr, Remote, Night Shift, No Degree
Remote Live Chat, $50/hr, College Student, No Experience
Data Entry, $40/hr, Part-Time, Remote, Weekend Job
Virtual Assistant, $42/hr, Remote, No Experience, Evening
Remote Phone Support, $45/hr, Night Job, College Student
Remote Moderator, $50/hr, No Degree, Weekend, Part-Time
Virtual Assistant, $40/hr, Remote, Night Shift, No Experience
Customer Support, $42/hr, Remote, Part-Time, No Degree
Remote Data Entry, $45/hr, Weekend Job, College Student
Phone Support, Remote, $50/hr, No Experience, Night Shift
Virtual Assistant, $42/hr, Evening, Remote, College Student
Live Chat Support, $45/hr, Part-Time, Remote, No Degree
Data Entry, $50/hr, Remote, Evening Job, College Student
Virtual Assistant, $40/hr, Weekend, Remote, No Experience
Remote Phone Job, $42/hr, Night Shift, College Student Friendly
Remote Customer Support, $45/hr, No Degree, Evening Job
Virtual Assistant, $50/hr, Part-Time, Remote, Weekend Job
Data Entry, $40/hr, Evening Job, No Experience, Remote
Remote Live Chat, $42/hr, Weekend, No Degree, Part-Time
Virtual Assistant, $45/hr, No Experience, Remote, Night Job
Phone Job, $50/hr, Remote, Part-Time, College Student
Remote Data Entry, $42/hr, Evening/Night Job, No Experience
Remote Moderator, $45/hr, No Degree, Weekend Job, Part-Time
Live Chat Support, $50/hr, Remote, Night Shift, No Degree
Virtual Assistant, $40/hr, Weekend, College Student, Remote
Remote Phone Job, $42/hr, Part-Time, No Experience Required
Remote Data Entry, $45/hr, No Degree, Weekend, Night Job
Virtual Assistant, $50/hr, Evening, Remote, College Student
Customer Support, $42/hr, Weekend Job, Remote, No Degree
Phone Support, $45/hr, Remote, No Experience, Evening Job
Data Entry, $50/hr, Night Shift, No Degree, Remote Job
- Take notes
- Ask questions
- Learn
- Be responsive
- Be curious
- Follow through
- Manage their own time
This is a hybrid position with some meetings and day trips to regional cities (mostly Portland). Exact hours may vary week-to-week and may be flexible. The candidate will be provided a computer for use in the office only.
