Associate Director of Contracts and Grants
- Full-Time
Position Information
Working Title Associate Director of Contracts and Grants Position Number 009304 Recruitment Salary Range Commensurate with education and experience FLSA Exempt Appointment Type Permanent - Full-time Tenure Track No FTE If Time Limited, Appointment Length Organizational Division Assoc VC for Research Organizational Location VC for Research & Econ Develop Organizational Unit Contracts & Grants
Classification Information
Classification Type EHRA
Position Overview
Primary Purpose of Position
The Office of Contracts and Grants is responsible for the financial and regulatory administration of over 300 contracts and grants exceeding $250 Million awarded to North Carolina A&T State University.
Under the general supervision of the Director of Contracts and Grants, the Associate Director is responsible for day-to-day operations management and staff supervision for financial post award activities in DORED, including daily administration of all award mechanisms through the oversight of the Data Management, Pre- and Post-Audit, Award Management, and Financial Reporting and Cash Management teams.
Five Grant Accountants and two Accounting Technicians report directly to the Associate Director, who coordinates and oversees the technical activities of staff, specifically in the review of grants, contract sand other agreements as well as segregated account creation for sponsored awards and award modifications; budget analysis, financial monitoring, and reporting.
The Associate Director monitors regulatory compliance; works to integrate pre- and postaward activities/processes; and assists the Director in planning, developing, and implementing service oriented approaches and changes in policies, procedures and practices affecting grants management operations.
The Associate Director will use various software applications (e.g., BANNER Finance, AggieMart, Infoed, PeopleAdmin, ePAF, Microsoft Office, Web Focus and Chrome River. Access to Federal portals and systems.
Primary Function of Organizational Unit
Under the general supervision of the Director of Contracts and Grants, the Associate Director is responsible for day-to-day operations management and staff supervision for financial post award activities in DORED, including daily administration of all award mechanisms through the oversight of the Data Management, Pre- and Post-Audit, Award Management, and Financial Reporting and Cash Management teams.
Five Grant Accountants and two Accounting Technicians report directly to the Associate Director, who coordinates and oversees the technical activities of staff, specifically in the review of grants, contract sand other agreements as well as segregated account creation for sponsored awards and award modifications; budget analysis, financial monitoring, and reporting.
The Associate Director monitors regulatory compliance; works to integrate pre- and postaward activities/processes; and assists the Director in planning, developing, and implementing service oriented approaches and changes in policies, procedures and practices affecting grants management operations.
The Associate Director will use various software applications (e.g., BANNER Finance, AggieMart, Infoed, PeopleAdmin, ePAF, Microsoft Office, Web Focus and Chrome River. Access to Federal portals and systems.
The Office of Contracts and Grants is responsible for the financial and regulatory administration of over 300 contracts and grants exceeding $250 Million awarded to North Carolina A&T State University.
Under the general supervision of the Director of Contracts and Grants, the Associate Director is responsible for day-to-day operations management and staff supervision for financial post award activities in DORED, including daily administration of all award mechanisms through the oversight of the Data Management, Pre- and Post-Audit, Award Management, and Financial Reporting and Cash Management teams.
Five Grant Accountants and two Accounting Technicians report directly to the Associate Director, who coordinates and oversees the technical activities of staff, specifically in the review of grants, contract sand other agreements as well as segregated account creation for sponsored awards and award modifications; budget analysis, financial monitoring, and reporting.
The Associate Director monitors regulatory compliance; works to integrate pre- and postaward activities/processes; and assists the Director in planning, developing, and implementing service oriented approaches and changes in policies, procedures and practices affecting grants management operations.
The Associate Director will use various software applications (e.g., BANNER Finance, AggieMart, Infoed, PeopleAdmin, ePAF, Microsoft Office, Web Focus and Chrome River. Access to Federal portals and systems.
Minimum Requirements
Under the general supervision of the Director of Contracts and Grants, the Associate Director is responsible for day-to-day operations management and staff supervision for financial post award activities in DORED, including daily administration of all award mechanisms through the oversight of the Data Management, Pre- and Post-Audit, Award Management, and Financial Reporting and Cash Management teams.
Five Grant Accountants and two Accounting Technicians report directly to the Associate Director, who coordinates and oversees the technical activities of staff, specifically in the review of grants, contract sand other agreements as well as segregated account creation for sponsored awards and award modifications; budget analysis, financial monitoring, and reporting.
The Associate Director monitors regulatory compliance; works to integrate pre- and postaward activities/processes; and assists the Director in planning, developing, and implementing service oriented approaches and changes in policies, procedures and practices affecting grants management operations.
The Associate Director will use various software applications (e.g., BANNER Finance, AggieMart, Infoed, PeopleAdmin, ePAF, Microsoft Office, Web Focus and Chrome River. Access to Federal portals and systems.
Bachelor's Degree in Accounting, Business, Finance or Other Discipline related to the area of assignment with 12 Credit Hours of accounting coursework and three years of professional accounting experience, of which at least one is supervisory; or equivalent combination of training and experience.
Some positions may require additional credit hours of accounting coursework. All degrees must be received from appropriately accredited institutions.
Preferred Years Experience, Skills, Training, Education
Some positions may require additional credit hours of accounting coursework. All degrees must be received from appropriately accredited institutions.
Ten years experience in accounting supporting an academic institution's contracts
and grants function.
Knowledge of 2CFR200 Uniform Guidance pertinent to universities.
Five years experience managing an accounting staff.
Required License or Certification Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.and grants function.
Knowledge of 2CFR200 Uniform Guidance pertinent to universities.
Five years experience managing an accounting staff.
Primary Responsibilities and Duties
Function Professional Knowledge Describe the specific tasks and responsibilities related to the function.
As Associate Director of Contacts and Grants, this position requires in-depth and continuously renewed knowledge of University accounting practices and Federal regulations 2CFR 200 Uniform Guidance that govern University awards. Administers the financial operations of Contracts and Grants and program account management of sub-agreements. Supervises accounting administration processes, procedural development and implementation of efficient internal control/flow system and financial management of all contracts and grant funds. Directs all activities for financial post award administration of all active sponsored projects, research agreements and
subcontracts. Reviews and processes requests for fund numbers for sponsored awards; performs set-up and activation of fund numbers in Banner. Serves as backup for distribution and processing of requisitions in AggieMart. Monitors expenses incurred for compliance with cost principles and award terms and conditions. Reconcile accounts.
Percentage of Time 20% Function Program Supervision and Administration Describe the specific tasks and responsibilities related to the function.
subcontracts. Reviews and processes requests for fund numbers for sponsored awards; performs set-up and activation of fund numbers in Banner. Serves as backup for distribution and processing of requisitions in AggieMart. Monitors expenses incurred for compliance with cost principles and award terms and conditions. Reconcile accounts.
Supervises seven Grant Accountants and two Accounting Technicians. Monitors and assesses work to ensure department's objectives are consistently met, and performs mid-year and year-end
evaluations. Provides constructive feedback to employees on performance, growth and development in respective positions, and addresses any issues. Ensures compliance with Human Resources' policies and procedures. Trains new grant accountants when hired.
Oversees and ensures that department does three drawdowns monthly. Engages funding agencies to resolve compliance issues and to stay informed about reporting requirements.
Applies Critical Thinking competency to providing leadership to staff of seven Grant
Accountants and two Accounting Technicians for any problem resolution and compliance with 2CFR 200 Uniform Guidance. Meets with faculty, staff and management to resolve issues of fiscal accountability of funded projects and recommends plans of action to resolve issues. Reviews financial documents including deposit transmittals to ensure they are submitted to treasurer's office. Consults and advises PIs and department administrators on prior approval requests.
Participates in the development and implementation of new policies to incorporate recently installed systems governing time and effort reporting and 2CFR 200 requirements.
Percentage of Time 50% Function Grant Administration Describe the specific tasks and responsibilities related to the function.
evaluations. Provides constructive feedback to employees on performance, growth and development in respective positions, and addresses any issues. Ensures compliance with Human Resources' policies and procedures. Trains new grant accountants when hired.
Oversees and ensures that department does three drawdowns monthly. Engages funding agencies to resolve compliance issues and to stay informed about reporting requirements.
Applies Critical Thinking competency to providing leadership to staff of seven Grant
Accountants and two Accounting Technicians for any problem resolution and compliance with 2CFR 200 Uniform Guidance. Meets with faculty, staff and management to resolve issues of fiscal accountability of funded projects and recommends plans of action to resolve issues. Reviews financial documents including deposit transmittals to ensure they are submitted to treasurer's office. Consults and advises PIs and department administrators on prior approval requests.
Participates in the development and implementation of new policies to incorporate recently installed systems governing time and effort reporting and 2CFR 200 requirements.
Reviews all awards and proposals initiated in pre-award administration when
received in Contracts and Grants, to ensure that the practices are in compliance with
2CFR200 Uniform Guidance before assigning them to Grant Accountants.
Submits A-133 reports annually to all sub recipients. Tracks and monitors all budget
revisions, funds created, and monthly, quarterly, annual, and final financial reports.
Maintains internal databases for tracking Grant Accountants' activities and publish
reports at least twice monthly. Prepares financial reports for submission to
sponsoring agencies. Prepares invoices and manages cash flow for all sponsored
research accounts. Prepares ad hoc reports for agency site review visits (NSF,
DHHS, and DOE). Works with University financial systems (Accounting Services,
Payroll Services, State Funds, Cashiers, Material and Disbursement Services) and
Information Technology Services (ITS) to ensure the University's financial systems
effectively handle award transactions, and offers suggestions for modifications to meet any changes in requirements.
Works closely with DORED administrators to ensure the Accounting staff understands and complies with on-going improvement initiatives. Accountants are held to a high standard of gaining in-depth knowledge of funding agreements to exercise delegated authority over different types of fund changes than they were responsible for in the past. The Manager is held accountable for the knowledge base demonstrated by the accounting staff.
Percentage of Time 30%received in Contracts and Grants, to ensure that the practices are in compliance with
2CFR200 Uniform Guidance before assigning them to Grant Accountants.
Submits A-133 reports annually to all sub recipients. Tracks and monitors all budget
revisions, funds created, and monthly, quarterly, annual, and final financial reports.
Maintains internal databases for tracking Grant Accountants' activities and publish
reports at least twice monthly. Prepares financial reports for submission to
sponsoring agencies. Prepares invoices and manages cash flow for all sponsored
research accounts. Prepares ad hoc reports for agency site review visits (NSF,
DHHS, and DOE). Works with University financial systems (Accounting Services,
Payroll Services, State Funds, Cashiers, Material and Disbursement Services) and
Information Technology Services (ITS) to ensure the University's financial systems
effectively handle award transactions, and offers suggestions for modifications to meet any changes in requirements.
Works closely with DORED administrators to ensure the Accounting staff understands and complies with on-going improvement initiatives. Accountants are held to a high standard of gaining in-depth knowledge of funding agreements to exercise delegated authority over different types of fund changes than they were responsible for in the past. The Manager is held accountable for the knowledge base demonstrated by the accounting staff.
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Posting Detail Information
Posting Number EPA2203 Open Date 06/01/2024 Close Date - for postings that do not use Open Until Filled Open Until Filled Yes Applications received by this date get full consideration; later ones may be considered based on the search status. Date Position Available 06/03/2024 Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A&T State University permanent employees include the following and more:
Employee Benefits available to NC A&T State University permanent employees include the following and more:
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Blue Cross Blue Shield of NC - Health Benefits
- NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans - 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
