Staff Administrative Assistant ID-2629
At Haley & Aldrich, a 900+ person national engineering and environmental consulting firm, our creative, technically strong staff work collaboratively to deliver exceptional value to clients.
We look for professionals with a passion for solving complex challenges and for creating change, which is a vital part of our culture, no matter what role a staff member holds.
We are looking to add new talent to our growing team! We are currently seeking a Staff Administrative Assistant to work in a technical support role with highly skilled professionals on diverse project teams in a dynamic environment. This is an excellent opportunity to join a growing group and company and get involved in a variety of projects for a diverse range of clients. This is a full-time position located in our Boston, MA office.
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DUTIES/RESPONSIBILITIES
The successful candidate will:
* Organize and schedule appointments.
* Plan meetings and take detailed minutes.
* Write and distribute emails, correspondence memos, letters, presentations, and forms.
* Assist in the preparation of regularly scheduled reports.
* Develop and maintain various electronic filing systems.
* Update and maintain office policies and procedures.
* Order company supplies and research new deals and suppliers.
* Book travel arrangements.
* Act as the point of contact for internal and external clients.
* Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
SKILLS/EXPERIENCE
* Proven experience as an Administrative Assistant, Virtual Assistant, or Office Administrative Assistant. * Knowledge of office management systems and procedures.
* Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
* Very strong organizational/time management skills with the ability to multi-task and prioritize work.
* Ability to work independently with a high level of self-direction.
* Attention to detail and problem-solving skills.
* Outstanding verbal and written communication skills.
* Proven track record of providing administrative support strongly preferred.
* Experience in handling administrative requests and queries from senior managers preferred.
* Maintain a high level of confidentiality.
About Haley & Aldrich Haley & Aldrich is committed to delivering the value our clients need from their capital, operations, and environmental projects. Our one-team approach allows us to draw from our 900 engineers, scientists, and constructors in more than 35 offices for creative collaboration and expert perspectives. Since our founding in 1957, we have had one goal in all we do: deliver long-term value efficiently, no matter how straightforward or complex the challenge. Learn more at haleyaldrich.com. Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package. Interested candidates should apply on our Careers page. Note to external search firms: Haley & Aldrich does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Please do not send resumes to Haley & Aldrich employees. Please work through a Talent Acquisition Manager.
